Position Available: Temporary Assistant to the JET Program Coordinator


About the Position
The Consulate General of Japan in Los Angeles is seeking a talented, hard-working, organized individual to assist the JET Program Coordinator during the JET Program departure and selection period in early 2021. This is a temporary contract position which will most likely be part-time for the duration of approximately 34 business days, to take place from early January until late March. Work will involve being in the office, on site at venues/airport, and also from home. Wages are non-negotiable and will not cover any taxes you may be responsible for later (social security, etc.) or parking/transportation.

Duties and Responsibilities
● Support departing JET participants with final travel arrangements in January 2021:
          o Organizing and notifying participants of hotel/flight arrangements
          o Work with the travel agent to answer questions from candidates
          o Distribute materials to participants at the airport on departure day
● Serve as the primary point of contact for JET Program candidates during the selection period (by phone or email)
● Create and manage an interview schedule based on candidate availability
● Assist with JET-related tasks and responsibilities, including but not limited to:
          o Making copies of candidate files and important documents
          o Organizing and disseminating information to candidates and interviewers
          o Preparing schedules and materials for each day of interviews
          o Collecting and processing data obtained during interviews in an efficient and timely manner
● Work with consulate staff and outside organizations to assist in the planning and execution of Japan-related events, talks, lectures and official consulate functions
● Assist the director and other consuls in charge of the Japan Information and Culture Center (JICC) as deemed necessary

Experience and Skills
● Be a recent JET Program returnee (the ideal candidate will have returned from Japan within the past three years)
● NOT be a current applicant for the 2021-2022 JET Program
● Be willing and interested in acquiring detailed knowledge of the JET Program application process
● Strong verbal and written communication skills
● Superior multi-tasking and organizational skills, particularly in the area of scheduling and/or event planning
● Experience working with Microsoft Office, Microsoft Teams, and Zoom
● Some Japanese language ability is preferred but not required

To Apply
Please e-mail your resume and cover letter to jet@ls.mofa.go.jp with “Temporary JET Program Assistant” in the subject line. The deadline for applications is Friday, December 18, 2020. Strong candidates will be contacted for interviews.